Legal
Covid-19 Injury Illness Prevention Policy
All in-studio students and participants are required to sign and return this form before attending private training sessions or attending a class, at The Smart Body™.
DO NOT COME TO The Smart Body™ if
You have a fever
You have a cough or shortness of breath
You are feeling sick in any way
PROTOCOL AND SPECIFICS
Private clients are pre-scheduled to control the exact number of clients in studio at any time.
15 minutes will be scheduled between clients to allow for proper disinfection and minimizing interaction between clients.
Clients are asked to remain in their vehicles until 5 minutes before their scheduled appointment time
All Clients are asked to promptly exit the studio on session completion
All students/clients will have contactless temperature taken at front door
Virtual Classes will continue to be offered. Check the schedule for class times
HAND WASHING/PERSONAL PROTECTION
Gloves will be made available for anyone who wants them
Clients will be required to wash hands or use supplied hand sanitizer both on entering the facility and leaving
Trainer will be required to wash hands before and after each client
Hand sanitizer will be stationed in every room and will be used between activities
Masks will be worn at all times by trainer and clients- NO EXEPTIONS
All students and clients will be required to provide their own face mask
Antibacterial diffusers will be used during the day throughout the studio
Individual/personal water bottles are supplied to each client and disposed of after visit. Please refrain from bringing in outside water bottles
Avoid touching your eyes, nose, mouth with unwashed hands
HOUSEKEEPING
Clients work directly with trainers allowing studio staff to identify and disinfect all equipment clients contacted during visit
Scheduling all Clients allows sufficient time (15 minutes) between clients for disinfecting and cleaning of contacted items.
Common areas (bathrooms, floor) will be disinfected 3 times daily (morning, afternoon, evening)
Clients are asked to bring a personal item bag suitable for shoes, jacket, and purses. Client personal item bag can be placed in a cubby, or kept near the front door. Personal item bag will supplied to Clients if needed. Socks are required in Studio. Pilates gripper socks are available for purchase (Toesox.com).
Clients are encouraged to minimize personal items brought into studio
Special Situations
Health Oversight Activities
We may disclose medical information to a health oversight agency for activities authorized by law. These oversight activities include, for example, audits, investigations, inspections, and licensure. These activities are necessary for the government to monitor the health care system, government programs, and compliance with civil rights laws.
Lawsuits and Disputes
If you are involved in a lawsuit or a dispute, we may disclose medical information about you in response to a court or administrative order. We may also disclose medical information about you in response to a subpoena, discovery request, or other lawful processes by someone else involved in the dispute, but only if efforts have been made to tell you about the request or to obtain an order protecting the information requested.
National Security and Intelligence Activities
We may release medical information about you to authorized federal officials for intelligence, counterintelligence, and other national security activities.
Right to Inspect and Copy
You have the right to inspect and copy medical information that may be used to make decisions about your care. Usually, this includes medical and billing records. To inspect and copy medical information that may be used to make decisions about you, you must submit your request in writing to the address below. If you request a copy of the information, we may charge a fee for the costs of copying, mailing, or other supplies associated with your request.
Right to Amend If you feel that medical information we have about you is incorrect or incomplete, you may ask us to amend the information. You have the right to request an amendment for as long as the information is kept by or for the clinic. To request an amendment, your request must be made in writing and submitted to the address below. In addition, you must provide a reason that supports your request. We may deny your request for an amendment if it is not in writing or does not include a reason to support the request. In addition, we may deny your request if you ask us to amend information that was not created by us unless the person or entity that created the information is no longer available to make the amendment; is not part of the medical information kept by or for the clinic; is not part of the information which you would be permitted to inspect and copy, or is accurate and complete.
Right to an Accounting of Disclosures
You have the right to request an "accounting of disclosures." This is a list of the disclosures we made of medical information about you. To request this list or accounting of disclosures, you must submit your request in writing to the address below. Your request should indicate in what form you want the list (for example, on paper, electronically). The first list you request within a 12-month period will be free. For additional lists, we may charge you for the costs of providing the list. We will notify you of the cost involved and you may choose to withdraw or modify your request at that time before any costs are incurred.
Right to Request Restrictions
You have the right to request a restriction or limitation on the medical information we use or disclose about you for treatment, payment, or health care operations. You also have the right to request a limit on the medical information we disclose about you to someone who is involved in your care or the payment for your care, like a family member or friend. For example, you could ask that we not use or disclose information about a surgery you had. We will comply with your request unless the information is needed to provide you emergency treatment. To request restrictions, you must make your request in writing to the address below. In your request, you must tell us (1) what information you want to limit; (2) whether you want to limit our use, disclosure, or both; and (3) to whom you want the limits to apply, for example, disclosures to your spouse.
Changes to this notice
We reserve the right to change this notice. We reserve the right to make the revised or changed notice effective for medical information we already have about you as well as any information we receive in the future. We will post a copy of the current notice in the clinic. The notice will contain on the first page, in the top right-hand corner, the effective date.
Complaints
If you believe your privacy rights have been violated, you may file a complaint with the clinic or with the Secretary of the Department of Health and Human Services. To file a complaint with the clinic, call 707-781-3466. All complaints must be submitted in writing. You will not be penalized for filing a complaint.
OTHER USES OF MEDICAL INFORMATION
Other uses and disclosures of medical information not covered by this notice or the laws that apply to us will be made only with your written permission. If you provide us permission to use or disclose medical information about you, you may revoke that permission, in writing, at any time. If you revoke your permission, we will no longer use or disclose medical information about you for the reasons covered by your written authorization. You understand that we are unable to take back any disclosures we have already made with your permission and that we are required to retain our records of the care that we provided to you.
Disclaimer
The information in this website is not intended as and does not constitute advice. It is intended only to provide general, non-specific speaking information, not to cover all the issues related to the topics discussed.
This Disclaimer for “www.thesmartbody.com” was last updated: June 2020
Terms and Conditions
Welcome to "www.thesmartbody.com”. If you continue to browse and use this website you are agreeing to comply with and be bound by the following terms and conditions of use, which together with our privacy policy govern www.thesmartbody.com relationship with you in relation to this website.
The term "www.thesmartbody.com" or "us" or "we" refers to the owner of the website. The term "you" refers to the user or viewer of our website.
Use of this website is subject to the following terms:
The content of the pages of this website is for your general information and use only. It is subject to change without notice.
Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.
All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.
Unauthorized use of this website www.thesmartbody.com may give to a claim for damages and/or be a criminal offense.
From time to time this website may also include links to other web sites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s).
We have no responsibility for the content of the linked website(s).
Your use of this website and any dispute arising out of such use of the website is subject to the laws of USA.
Revision to this website Terms of Use subject to change without notice.
This Terms of Use for "www.thesmartbody.com". is dynamic. It will continually change. You may not assume that it remains the same and you agree to check the policy each time you visit the site for changes. Unless, in the sole opinion of the website, this policy changes so drastically as to suggest a posted notification on the site or via email, you will receive no notification of changes to this Terms and Conditions for "www.thesmartbody.com nor, under any circumstances, does this site promise notification. Your continued use of this site always evidences your acceptance of the Terms and Conditions for “www.thesmartbody.com" or any modifications.
This Terms and Conditions for “www.thesmartbody.com” was last updated: June 2020
Policies and Procedures
Free 30 Minute Chat (phone)
NEW CLIENTS ONLY Your first consultation will be 30 minutes. During this time The Smart Body™ will answer any questions regarding Somatic Movement Therapy, The Smart Body’s approach, ask questions related to your health history and lifestyle, and discuss whether or not The Smart Body™ would be a good fit to aide you to your health and lifestyle goals.
First Consultation Session
FIRST SESSION-NEW CLIENTS ONLY Should you decide to proceed, the next step is to meet for a private Zoom session. It will be 60-75 minutes long on a ZOOM number that will be emailed to you. During this time The Smart Body™ will review your health history, ask questions related to your health history questionnaire and lifestyle. After this appointment, an optimizing health program will be created around your specific needs. We will then schedule follow up ZOOM appointment(s) to go over your new program and how to begin implementing this program so you can achieve your health and fitness goals.
In Office Appointment for Physical Assessment & Wellness Consultation
AS NEEDED BASIS Your first consultation will be 90 minutes. During this time The Smart Body™ will conduct a physical assessment and review health/lifestyle history. A personalized Health & Exercise Portfolio will be created around your specific needs and goals. We will then schedule follow up with Personal Training appointment(s) to teach you how to do your new movement-based program and go over your new optimizing health program.
Personal Training
PLEASE SEE COVID-19 PREVENTION POLICY All appointments are 60 minutes long and are in studio. During this time The Smart Body™ will instruct participants using the Dynamic Embodiment® approach to somatic movement education (Laban/Bartenief Studies, BodyMind Centering®, Experiential Anatomy, Developmental Movement Therapy, Alexander Technique, Hakomi Body Counseling, Massage Therapy), as well as Dance, Pilates and Yoga-based movement training, guided touch, and self-touch.
ZOOM Classes
All classes are 55 minutes long (unless stipulated otherwise) and take place on Zoom, along with other participants. During this time The Smart Body™ will instruct participants using the Dynamic Embodiment® approach to somatic movement education (Laban/Bartenief Studies, BodyMind Centering®, Experiential Anatomy, Developmental Movement Therapy, Alexander Technique, Hakomi Body Counseling, Massage Therapy), as well as Dance, Pilates and Yoga-based movement training, and self-touch.
Fee Schedule 2020
First consultation on ZOOM
$120 (60 to 75 minutes)
New Client in Studio, Wellness Consultation, Physical Assessment, creation of a customized, Health & Exercise Portfolio
$150 (90 minutes)
1 hour Private personal training in studio. Personal session packages pre-paid
$90 —Single Session
$85 —5 Sessions/$425
$80 —10 sessions/$800
$75 —15 sessions/$1125
ZOOM/Online Group classes
$22 —Drop-In
$95 —5 class pass
$170 —10 Class Pass
Group Private Personal Training Online/ZOOM, 2 person minimum, 4 maximum
$45 —Per participant
PAYMENTS
Payment is due at time of consultation, personal training session, zoom class or in advance
Methods of payments: Cash, Check, PayPal, Venmo
All consultations begin at the time the appointment was scheduled to begin.
We encourage you to book your appointments 1 to 2 weeks in advance.
Be sure to show up on time for in office appointments.
CANCELLATIONS
If you are unable to keep your scheduled appointment, you must notify our office a minimum of 24 hours before your scheduled time or you may be charged for that appointment.
IMPORTANT NOTES
The Smart Body™ is not a medical doctor; we do not service medical emergencies. If you have a medical emergency, you must contact your primary care physician or dial 911!
The Smart Body™ will not diagnose any health or physical issues that you are presenting with. All exercise programs, lifestyle recommendations, and other recommendations are not prescriptions. They are suggestions of what you can do.
Please contact The Smart Body™ if you are not clear on any of our policies or procedures.
Online Privacy Policy
The Smart Body™ values its users' privacy. This Privacy Policy will help you understand how we collect and use personal information from those who visit our website or make use of our online facilities and services, and what we will and will not do with the information we collect. This Policy has been designed and created to ensure those affiliated with The Smart Body™ of our commitment and realization of our obligation not only to meet but to exceed most existing privacy standards.
The Smart Body reserves the right to make changes to this Policy at any given time. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page. If at any point in time The Smart Body™ decides to make use of any personally identifiable information on file, in a manner vastly different from that which was stated when this information was initially collected, the user or users shall be promptly notified by email. Users at that time shall have the option as to whether to permit the use of their information in this separate manner.
This Policy applies to The Smart Body™, and it governs any and all data collection and usage by us. Through the use of www.TheSmartBody.com, you are therefore consenting to the data collection procedures expressed in this Policy.
Please note that this Policy does not govern the collection and use of information by companies that The Smart Body™ does not control, nor by individuals not employed or managed by us. If you visit a website that we mention or link to, be sure to review its privacy policy before providing the site with information. It is highly recommended and suggested that you review the privacy policies and statements of any website you choose to use or frequent to better understand the way in which websites garner, make use of and share the information collected.
Specifically, this Policy will inform you of the following
What personally identifiable information is collected from you through our website
Why we collect personally identifiable information and the legal basis for such collection
How we use the collected information and with whom it may be shared
What choices are available to you regarding the use of your data; and
The security procedures in place to protect the misuse of your information
Information We Collect
It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we reserve the right not to register you as a user or provide you with any products or services.
This website collects various types of information, such as
Voluntarily provided information which may include your name, address, email address, billing and/or credit card information, etc. which may be used when you purchase products and/or services and to deliver the services you have requested.
Information automatically collected when visiting our website, which may include cookies, third-party tracking technologies, and server logs.
In addition, The Smart Body™ may have the occasion to collect non-personal anonymous demographic information, such as age, gender, household income, political affiliation, race and religion, as well as the type of browser you are using, IP address, or type of operating system, which will assist us in providing and maintaining superior quality service.
The Smart Body™ may also deem it necessary, from time to time, to follow websites that our users may frequent to gleam what types of services and products may be the most popular to customers or the general public.
Please rest assured that this site will only collect personal information that you knowingly and willingly provide to us by way of surveys, completed membership forms, and emails. It is the intent of this site to use personal information only for the purpose for which it was requested, and any additional uses specifically provided for on this Policy.
Why We Collect Information and For How Long
We are collecting your data for several reasons
To better understand your needs and provide you with the services you have requested
To fulfill our legitimate interest in improving our services and products
To send you promotional emails containing information we think you may like when we have your consent to do so
To contact you to fill out surveys or participate in other types of market research, when we have your consent to do so
To customize our website according to your online behavior and personal preferences.
The data we collect from you will be stored no longer than necessary. The length of time we retain said information will be determined based upon the following criteria: the length of time your personal information remains relevant; the length of time it is reasonable to keep records to demonstrate that we have fulfilled our duties and obligations; any limitation periods within which claims might be made; any retention periods prescribed by law or recommended by regulators, professional bodies or associations; the type of contract we have with you, the existence of your consent, and our legitimate interest in keeping such information as stated in this Policy.
Use of Information Collected
The Smart Body™ does not now, nor will it in the future, sell, rent or lease any of its customer lists and/or names to any third parties.
The Smart Body™ may collect and may make use of personal information to assist in the operation of our website and to ensure delivery of the services you need and request. At times, we may find it necessary to use personally identifiable information as a means to keep you informed of other possible products and/or services that may be available to you from TheSmartBody.com
The Smart Body™ may also be in contact with you with regards to completing surveys and/or research questionnaires related to your opinion of current or potential future services that may be offered.
The Smart Body™ uses various third-party social media features including but not limited to Facebook, Instagram, and other interactive programs. These may collect your IP address and require cookies to work properly. These services are governed by the privacy policies of the providers and are not within The Smart Body’s control.
Disclosure of Information
The Smart Body™ may not use or disclose the information provided by you except under the following circumstances
as necessary to provide services or products you have ordered
in other ways described in this Policy or to which you have otherwise consented
in the aggregate with other information in such a way so that your identity cannot reasonably be determined
as required by law, or in response to a subpoena or search warrant
to outside auditors who have agreed to keep the information confidential
as necessary to enforce the Terms and Conditions.
as necessary to maintain, safeguard and preserve all the rights and property of The Smart Body™
Non-Marketing Purposes
The Smart Body™ greatly respects your privacy. We do maintain and reserve the right to contact you if needed for non-marketing purposes (such as bug alerts, security breaches, account issues, and/or changes in The Smart Body™ products and services). In certain circumstances, we may use our website, newspapers, or other public means to post a notice.
Children under the age of 13
The Smart Body™'s website is not directed to and does not knowingly collect personal identifiable information from, children under the age of thirteen (13). If it is determined that such information has been inadvertently collected on anyone under the age of thirteen (13), we shall immediately take the necessary steps to ensure that such information is deleted from our system's database, or in the alternative, that verifiable parental consent is obtained for the use and storage of such information. Anyone under the age of thirteen (13) must seek and obtain parent or guardian permission to use this website.
Unsubscribe or Opt-Out
All users and visitors to our website have the option to discontinue receiving communications from us by way of email or newsletters. To discontinue or unsubscribe from our website please send an email that you wish to unsubscribe to Contact. If you wish to unsubscribe or opt-out from any third-party websites, you must go to that specific website to unsubscribe or opt-out. The Smart Body™ will continue to adhere to this Policy with respect to any personal information previously collected.
Links to Other Websites
Our website does contain links to affiliates and other websites. The Smart Body™ does not claim nor accept responsibility for any privacy policies, practices, and/or procedures of other such websites. Therefore, we encourage all users and visitors to be aware when they leave our website and to read the privacy statements of every website that collects personally identifiable information. This Privacy Policy Agreement applies only and solely to the information collected by our website.
Notice to European Union Users
The Smart Body™'s operations are located primarily in the United States. If you provide information to us, the information will be transferred out of the European Union (EU) and sent to the United States. (The adequacy decision on the EU-US Privacy became operational on August 1, 2016. This framework protects the fundamental rights of anyone in the EU whose personal data is transferred to the United States for commercial purposes. It allows the free transfer of data to companies that are certified in the US under the Privacy Shield.) By providing personal information to us, you are consenting to its storage and use as described in this Policy.
Your Rights as a Data Subject
Under the regulations of the General Data Protection Regulation ("GDPR") of the EU, you have certain rights as a Data Subject. These rights are as follows:
The right to be informed: this means we must inform you of how we intend to use your personal data and we do this through the terms of this Policy.
The right of access: this means you have the right to request access to the data we hold about you and we must respond to those requests within one month. You can do this by sending an email to Contact
The right to rectification: this means that if you believe some of the data, we hold is incorrect, you have the right to have it corrected. You can do this by logging into your account with us, or by sending us an email with your request.
The right to erasure: this means you can request that the information we hold be deleted, and we will comply unless we have a compelling reason not to, in which case you will be informed of the same. You can do this by sending an email to Contact
The right to restrict processing: this means you can change your communication preferences or opt-out of certain communications. You can do this by sending an email to Melinda@TheSmartBody.com.
The right of data portability: this means you can obtain and use the data we hold for your own purposes without explanation. If you wish to request a copy of your information, contact us at Contact
The right to object: this means you can file a formal objection with us regarding our use of your information with regard to third parties, or its processing where our legal basis is our legitimate interest in it. To do this, please send an email to Contact
In addition to the rights above, please rest assured that we will always aim to encrypt and make anonymous your personal information whenever possible. We also have protocols in place in the unlikely event that we suffer a data breach and we will contact you if your personal information is ever at risk. For more details regarding our security protections see the section below or visit our website at TheSmartBody.com
Security
The Smart Body™ takes precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. Wherever we collect sensitive information (e.g. credit card information), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for "HTTPS" at the beginning of the address of the webpage.
While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers and servers in which we store personally identifiable information are kept in a secure environment. This is all done to prevent any loss, misuse, unauthorized access, disclosure, or modification of the user's personal information under our control.
The Smart Body™ also uses Secure Socket Layer (SSL) for authentication and private communications to build users' trust and confidence in the internet and website use by providing simple and secure access and communication of credit card and personal information.
Acceptance of Terms
By using this website, you are hereby accepting the terms and conditions stipulated within the Privacy Policy Agreement. If you are not in agreement with our terms and conditions, then you should refrain from further use of our sites. In addition, your continued use of our website following the posting of any updates or changes to our terms and conditions shall mean that you agree and acceptance of such changes.
How to Contact Us
If you have any questions or concerns regarding the Privacy Policy Agreement related to our website, please feel free to contact us at the following email, telephone number, or mailing address.
The data controller responsible for your personal information for the purposes of GDPR compliance is:
GDPR Disclosure
If you answered "yes" to the question, “Does your website comply with the General Data Protection Regulation ("GDPR")?”, then the Privacy Policy above includes language that is meant to account for such compliance. Nevertheless, in order to be fully compliant with GDPR regulations your company must fulfill other requirements such as (i) doing an assessment of data processing activities to improve security; (ii) have a data processing agreement with any third party vendors; (iii) appoint a data protection officer for the company to monitor GDPR compliance; (iv) designate a representative based in the EU under certain circumstances; and (v) have a protocol in place to handle a potential data breach. For more details on how to make sure your company is fully compliant with GDPR, please visit the official website at https://gdpr.eu. FormSwift and its subsidiaries are in no way responsible for determining whether or not your company is in fact compliant with GDPR and takes no responsibility for the use you make of this Privacy Policy or for any potential liability your company may face in relation to any GDPR compliance issues.
COPPA Compliance Disclosure
This Privacy Policy presumes that your website is not directed at children under the age of 13 and does not knowingly collect personal identifiable information from them or allow others to do the same through your site. If this is not true for your website or online service and you do collect such information (or allow others to do so), please be aware that you must be compliant with all COPPA regulations and guidelines in order to avoid violations that could lead to law enforcement actions, including civil penalties.
In order to be fully compliant with COPPA your website or online service must fulfill other requirements such as: (i) posting a privacy policy which describes not only your practices, but also the practices of any others collecting personal information on your site or service — for example, plug-ins or ad networks; (ii) include a prominent link to your privacy policy anywhere you collect personal information from children; (iii) include a description of parental rights (e.g. that you won't require a child to disclose more information than is reasonably necessary, that they can review their child's personal information, direct you to delete it, and refuse to allow any further collection or use of the child's information, and the procedures to exercise their rights); (iv) give parents "direct notice" of your information practices before collecting information from their children; and (v) obtain the parents' "verifiable consent" before collecting, using, or
disclosing personal information from a child. For more information on the definition of these terms and how to make sure your website or online service is fully compliant with COPPA please visit https://www.ftc.gov/tips-advice/businesscenter/guidance/childrens-online-privacy-protection-rule-six-step-compliance. FormSwift and its subsidiaries are in no way responsible for determining whether or not your company is in fact compliant with COPPA and takes no responsibility for the use you make of this Privacy Policy or for any potential liability your company may face in relation to any COPPA compliance issues.
Posted August 3, 2020
Medical Disclaimer
Melinda Teutschel and The Smart Body™ strongly recommends that you consult with your physician before beginning any exercise program. Melinda Teutschel and The Smart Body™ is not a licensed medical care provider and represents that it has no expertise in diagnosing, examining, or treating medical conditions of any kind, or in determining the effect of any specific exercise on a medical condition. When participating in any exercise or exercise program, there is the possibility of physical injury. If you engage in this exercise or exercise program, you agree that you do so at your own risk, are voluntarily participating in these activities, assume all risk of injury to yourself, and agree to release and discharge Melinda Teutschel and The Smart Body™ from any and all claims or causes of action, known or unknown, arising out of The Smart Body™ and Melinda Teutschel.
We thank you for visiting us and wanting the best for you, your practice, and your health.
This Medical Disclaimer for “www.thesmartbody.com” was last updated: August 3, 2020
Privacy Practices
This form is required by law and serves to protect your right to privacy.
The Smart Body protects the privacy of your personal and health information. Personal and health information includes both medical information and individually identifiable information, such as your name, address, or telephone number. The Smart Body will not disclose this information without your authorization, except as permitted by law.
Our Notice of Privacy Practices provides information about how your protected health information may be used or disclosed. You have the right to request that we restrict how protected health information about you is used or disclosed. Please review the Notice of Privacy Practices before signing this consent.
By signing this form, you consent to our use and disclosure of your protected health information as indicated in the Notice of Privacy Practices. Please note that your personal information is not shared with third parties such as financial, credit, or marketing companies. Use is restricted to procedures that are relevant to your care.
You have the right to revoke this consent, in writing, except where we have already made disclosures in reliance on your prior consent.
Please Note: In order to comply with the numerous state, federal, and local laws that govern medical information privacy, this document is provided. The Smart Body™, its Registered Somatic Movement Therapists and Educators, and all associated personnel will do everything possible to maintain the privacy of your medical information as required by law. Under no circumstances will The Smart Body™ disclose your personal or medical information to any outside parties.
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
WHO WILL FOLLOW THIS NOTICE.
This notice describes The Smart Body’s practices and that of the undersigned, and any health care personnel authorized to enter information into your client chart.
Online Privacy Policy
August 3, 2020
The Smart Body™ values its users' privacy. This Privacy Policy will help you understand how we collect and use personal information from those who visit our website or make use of our online facilities and services, and what we will and will not do with the information we collect. Our Policy has been designed and created to ensure those affiliated with The Smart Body™ of our commitment and realization of our obligation not only to meet but to exceed most existing privacy standards.
We reserve the right to make changes to this Policy at any given time. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page. If at any point in time The Smart Body™ decides to make use of any personally identifiable information on file, in a manner vastly different from that which was stated when this information was initially collected, the user or users shall be promptly notified by email. Users at that time shall have the option as to whether to permit the use of their information in this separate manner.
This Policy applies to The Smart Body™, and it governs any and all data collection and usage by us. Through the use of www.TheSmartBody.com, you are therefore consenting to the data collection procedures expressed in this Policy.
Please note that this Policy does not govern the collection and use of information by companies that The Smart Body™ does not control, nor by individuals not employed or managed by us. If you visit a website that we mention or link to, be sure to review its privacy policy before providing the site with information. It is highly recommended and suggested that you review the privacy policies and statements of any website you choose to use or frequent to better understand the way in which websites garner, make use of and share the information collected.
Specifically, this Policy will inform you of the following:
1. What personally identifiable information is collected from you through our website?
2. Why we collect personally identifiable information and the legal basis for such collection;
3. How we use the collected information and with whom it may be shared;
4. What choices are available to you regarding the use of your data; and
5. The security procedures in place to protect the misuse of your information.
Information We Collect
It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we reserve the right not to register you as a user or provide you with any products or services. This website collects various types of information, such as:
Voluntarily provided information which may include your name, address, email address, billing and/or credit card information, etc. which may be used when you purchase products and/or services and to deliver the services you have requested.
Information automatically collected when visiting our website, which may include cookies, third party tracking technologies, and server logs.
In addition, The Smart Body™ may have the occasion to collect non-personal anonymous demographic information, such as age, gender, household income, political affiliation, race and religion, as well as the type of browser you are using, IP address, or type of operating system, which will assist us in providing and maintaining superior quality service.
The Smart Body™ may also deem it necessary, from time to time, to follow websites that our users may frequent to gleam what types of services and products may be the most popular to customers or the general public.
Please rest assured that this site will only collect personal information that you knowingly and willingly provide to us by way of surveys, completed membership forms, and emails. It is the intent of this site to use personal information only for the purpose for which it was requested, and any additional uses specifically provided for on this Policy.
Why We Collect Information and For How Long
We are collecting your data for several reasons:
To better understand your needs and provide you with the services you have requested;
To fulfill our legitimate interest in improving our services and products;
To send you promotional emails containing information we think you may like when we have your consent to do so;
To contact you to fill out surveys or participate in other types of market research, when we have your consent to do so;
To customize our website according to your online behavior and personal preferences.
The data we collect from you will be stored for no longer than necessary. The length of time we retain said information will be determined based upon the following criteria: the length of time your personal information remains relevant; the length of time it is reasonable to keep records to demonstrate that we have fulfilled our duties and obligations; any limitation periods within which claims might be made; any retention periods prescribed by law or recommended by regulators, professional bodies or associations; the type of contract we have with you, the existence of your consent, and our legitimate interest in keeping such information as stated in this Policy.
Use of Information Collected
The Smart Body™ does not now, nor will it in the future, sell, rent or lease any of its customer lists and/or names to any third parties.
The Smart Body™ may collect and may make use of personal information to assist in the operation of our website and to ensure delivery of the services you need and request. At times, we may find it necessary to use personally identifiable information as a means to keep you informed of other possible products and/or services that may be available to you from TheSmartBody.com
The Smart Body™ may also be in contact with you with regards to completing surveys and/or research questionnaires related to your opinion of current or potential future services that may be offered.
The Smart Body™ uses various third-party social media features including but not limited to Facebook, Instagram, and other interactive programs. These may collect your IP address and require cookies to work properly. These services are governed by the privacy policies of the providers and are not within The Smart Body’s control.
Disclosure of Information
The Smart Body™ may not use or disclose the information provided by you except under the following circumstances:
As necessary to provide services or products you have ordered;
In other ways described in this Policy or to which you have otherwise consented;
In the aggregate with other information in such a way so that your identity cannot reasonably be determined;
As required by law, or in response to a subpoena or search warrant;
To outside auditors who have agreed to keep the information confidential;
As necessary to enforce the Terms of Service;
As necessary to maintain, safeguard and preserve all the rights and property of The Smart Body™.
Non-Marketing Purposes
The Smart Body™ greatly respects your privacy. We do maintain and reserve the right to contact you if needed for non-marketing purposes (such as bug alerts, security breaches, account issues, and/or changes in The Smart Body™ products and services). In certain circumstances, we may use our website, newspapers, or other public means to post a notice.
Children under the age of 13
The Smart Body™'s website is not directed to and does not knowingly collect personally identifiable information from, children under the age of thirteen (13). If it is determined that such information has been inadvertently collected on anyone under the age of thirteen (13), we shall immediately take the necessary steps to ensure that such information is deleted from our system's database, or in the alternative, that verifiable parental consent is obtained for the use and storage of such information. Anyone under the age of thirteen (13) must seek and obtain parent or guardian permission to use this website.
Unsubscribe or Opt-Out
All users and visitors to our website have the option to discontinue receiving communications from us by way of email or newsletters. To discontinue or unsubscribe from our website please send an email that you wish to unsubscribe to Melinda@TheSmartBody.com. If you wish to unsubscribe or opt-out from any third-party websites, you must go to that specific website to unsubscribe or opt-out. The Smart Body™ will continue to adhere to this Policy with respect to any personal information previously collected.
Links to Other Websites
Our website does contain links to affiliate and other websites. The Smart Body™ does not claim nor accept responsibility for any privacy policies, practices, and/or procedures of other such websites. Therefore, we encourage all users and visitors to be aware when they leave our website and to read the privacy statements of every website that collects personally identifiable information. This Privacy Policy Agreement applies only and solely to the information collected by our website.
Notice to European Union Users
The Smart Bodys™' operations are located primarily in the United States. If you provide information to us, the information will be transferred out of the European Union (EU) and sent to the United States. (The adequacy decision on the EU-US Privacy became operational on August 1, 2016. This framework protects the fundamental rights of anyone in the EU whose personal data is transferred to the United States for commercial purposes. It allows the free transfer of data to companies that are certified in the US under the Privacy Shield.) By providing personal information to us, you are consenting to its storage and use as described in this Policy.
Your Rights as a Data Subject
Under the regulations of the General Data Protection Regulation ("GDPR") of the EU, you have certain rights as a Data Subject. These rights are as follows:
The right to be informed: this means we must inform you of how we intend to use your personal data and we do this through the terms of this Policy.
The right of access: this means you have the right to request access to the data we hold about you and we must respond to those requests within one month. You can do this by sending an email to TheSmartBody.com.
The right to rectification: this means that if you believe some of the data, we hold is incorrect, you have the right to have them corrected. You can do this by logging into your account with us, or by sending us an email with your request.
The right to erasure: this means you can request that the information we hold be deleted, and we will comply unless we have a compelling reason not to, in which case you will be informed of the same. You can do this by sending an email to TheSmartBody.com.
The right to restrict processing: this means you can change your communication preferences or opt-out of certain communications. You can do this by sending an email to TheSmartBody.com.
The right of data portability: this means you can obtain and use the data we hold for your own purposes without explanation. If you wish to request a copy of your information, contact us at TheSmartBody.com.
The right to object: this means you can file a formal objection with us regarding our use of your information with regard to third parties, or its processing where our legal basis is our legitimate interest in it. To do this, please send an email to TheSmartBody.com In addition to the rights above, please rest assured that we will always aim to encrypt and make anonymous your personal information whenever possible. We also have protocols in place in the unlikely event that we suffer a data breach and we will contact you if your personal information is ever at risk. For more details regarding our security protections see the section below or visit our website at TheSmartBody.com
Security
The Smart Body™ takes precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. Wherever we collect sensitive information (e.g. credit card information), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for "HTTPS" at the beginning of the address of the webpage.
While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers and servers in which we store personally identifiable information are kept in a secure environment. This is all done to prevent any loss, misuse, unauthorized access, disclosure or modification of the user's personal information under our control.
The Smart Body™ also uses Secure Socket Layer (SSL) for authentication and private communications to build users' trust and confidence in the internet and website use by providing simple and secure access and communication of credit card and personal information.
Acceptance of Terms
By using this website, you are hereby accepting the terms and conditions stipulated within the Privacy Policy Agreement. If you are not in agreement with our terms and conditions, then you should refrain from further use of our sites. In addition, your continued use of our website following the posting of any updates or changes to our terms and conditions shall mean that you agree and acceptance of such changes.
How to Contact Us
If you have any questions or concerns regarding the Privacy Policy Agreement related to our website, please feel free to contact us at TheSmartBody.com.